例1 Directions：You are preparing for a field report，please write it in about 100words with such items as following：
①the current situation of the equipments
②your reason and suggestion
To：Mr.Zhao Minghua，president of Beijing University
From：Mr.Li HongJun，Dean of Studies.
Subject：Buying computers and videotape recorders.
Upon the request of the Equipment Division of the university，we have inspected the laboratory of the Physical Department and found its present equipments unsatisfactory to student， particularly to post graduates.Because there are fourty computers in our laboratory，but there are almost ten times the students and 25 percent are postgraduates.The laboratory material is so shortage that the situation have to be improved at once.In order to enhance the effect of experiments，it is hereby recommended that twenty computers and ten videotape recorders be bought and issued to the laboratory.
*.这是一份实地考察报告，要求将所看到的状况实事求是的反映出来。upon the request表示在……的要求下，以request表示要求一般比较正式。 postgraduates即研究生。
Direction：Take a report by the academic department of an association.Follows should be pay attention to：
1）the immediate schemes
2）detailed information such as dates，related persons and numbers
WORK-IN-PROGRESS REPORT FOR THE MONTH OF MARCH，2002
From：Anny lee， Head ，Academic Department
To：Mr Ng sik-hung，Chairman Shang Hai Evergreen Association
Date：2 April 2002
Ⅰ.Shang Hai Secondary School
1.The number of students for the month is：Form 1：329，Form 2：300，Form 3：500，Form 4：238，Form 5：234
2.The week starting from 17 March 2002 was scheduled as a “week”。
3.Mental consult was scheduled to be March offered 2002 in the School Hospital within the period 29 to 1 May 2002.The persons in charge of the program would be staff of the Mental Health Society.
1.As one of the initiators，the Association has agreed to host the seminar“The fostering of talented personnel in Mainland China”，to be held on 3 May 2002 in Shang Hai.
2.The Chairman has agreed to give a talk on behalf of the Association in a seminar on the exchange of talented personnel within South East Asia，which is scheduled to be held on 1 July 1997 in Tokyo.
Directions：A ship accident took place in Chang Jiang.Please unite a research report to tell：
1）the cause of the accident
3）the response of authority
Subject：Ship Accident off West Coast of Chang Jiang，No Casualties.
Yesterday evening two boats collided in thick fog in Chang Jiang not far from Wu Han.One was a cargo ship carrying lumber，apparently on its way to Chang Jiang.The other was a National ferry on its regular run from Jiu Jiang to Wu Han.
However，because of the weather conditions，the captains did not realize the danger until a few seconds before the collision took place.Consequently，there was no time for them to prevent the accident.
Fortunately，there were no casualties among the crews or passengers，but both ships suffered badly damages.
A spokesman for the port authorities said that a committee would be set up to determine the cause of the collision.