公证机构办理抵押登记办法 Registration of Mortgages by Notaries Public Procedures
(Promulgated by the Ministry of Justice on 20 February 2002 and effective as of the date of promulgation.)
颁布日期：20020220 实施日期：20020220 颁布单位：司法部
Article 1 These Procedures are formulated pursuant to provisions such as the PRC, Security Law and the PRC, Notarization Tentative Regulations to regulate the registration of mortgages by notaries public.
Article 2 The notary department specified in the second paragraph of Article 43 of the PRC, Security Law shall be notaries public established in accordance with the law.
Article 3 The term "other property" specified in Article 43 of the PRC, Security Law shall include the following:
1. machinery, equipment, livestock and other means of production owned by individuals, institutions, social organizations or any other non-corporate entity;
2. private real property located in rural areas;
3. furniture, home electrical appliances, and gold, silver, jewellery and its products, and other items for daily life owned by individuals; and
4. property other than that specified in Article 37 and Article 42 of the PRC, Security Law.
If a party mortgages the property specified in the preceding paragraph, the notary public at the place where the mortgagor is located shall be the registration authority, and these Procedures shall apply to the notary public in carrying out registration.
Article 4 Where the property specified in Item (2) of Article 42 of the PRC, Security Law is mortgaged and the people's government at county or higher level stipulates that the registration shall be handled by a notary public, and where laws and regulations stipulate that a mortgage contract shall come into effect upon the date of registration by a notary public, these Procedures shall apply to the notary public in carrying out registration.
Article 5 Where the property specified in Article 3 hereof is mortgaged, the mortgagee shall obtain the right to oppose a third party upon the date of issuance of the Mortgage Registration Certificate by a notary public.
Where the property specified in Article 4 hereof is mortgaged, the mortgage contract shall come into effect upon the date of issuance of the Mortgage Registration Certificate by a notary public.
Article 6 To apply for the registration of a mortgage, the parties to the mortgage contract shall jointly submit an application and complete a Mortgage Registration Application Form.
The Mortgage Registration Application Form shall set out the following particulars:
1. where the applicant is an individual, it shall include his name, sex, date of birth, identity document number, work unit, address and contact details, etc.; where the applicant is a legal person or other organization, it shall include its name, address and the name, sex, title and contact details of its legal representative, responsible person or agent;
2. the titles of the principal contract and the mortgage contract;
3. the type and amount of the principal obligation secured;
4. the name, quantity, quality, state, location, and ownership or use of the mortgaged property;
5. the term for performance of the obligation by the debtor;
6. the scope of security covered by the mortgage;
7. where the mortgaged property is being remortgaged, the particulars of the remortgage shall be set out;
8. the date of application for mortgage registration; and
9. other issues that need to be explained.
The applicants shall sign or affix their seals on the application form.
Article 7 The applicants shall submit the following documents to the notary public:
1. the identity and qualification documents of the applicants and the agents;
2. the principal contract, mortgage contract and other related contracts;
3. where the property specified in Article 4 hereof is mortgaged, the ownership or use certificate of the mortgaged property shall be submitted; where the property specified in Article 3 hereof is mortgaged, the ownership, use certificate or other supporting documents of the mortgaged property shall be submitted;
4. the list of mortgaged property; and
5. other documents related to the subject matter of the mortgage registration.
Article 8 A notary public shall accept an application that fulfils the following conditions:
1. the property for which the mortgage registration is being applied conforms to the stipulations provided in Article 3 and Article 4 hereof;
2. the subject matter of the mortgage registration falls within the jurisdiction of the respective notary public; and
3. all of the documents specified in Article 7 hereof are provided.
If the notary public does not accept the application, it shall make a record thereof in the file and notify the applicants in a timely manner.
Article 9 The notary public shall complete its examination (of the application) and decide whether to register (the mortgage) within five working days from the date of acceptance of the application.
Article 10 The notary public shall refuse to register the mortgage if:
1. the documents provided by the applicants are invalid;
2. a dispute exists between the applicants regarding the name, quantity, quality, state, location, and ownership or use of the mortgaged property; or
3. the property over which the mortgage is created may not be mortgaged according to laws and regulations.
If registration is refused, the notary public shall make a record thereof in the file and notify the applicants in writing.
Article 11 If the notary public decides to register a mortgage, it shall issue a Mortgage Registration Certificate to the parties.
The Mortgage Registration Certificate shall contain the following particulars:
1. the name and identity document number or the name, work unit code and address of the mortgagor and mortgagee;
2. the type and amount of the principal obligation secured;
3. the name, quantity, quality, state, location, and ownership or use of the mortgaged property;
4. the term for performance of the obligation by the debtor;
5. the scope of security covered by the mortgage;
6. particulars of the remortgage;
7. the date of mortgage registration; and
8. other matters.
Article 12 Where a notary public registers a real property mortgage, it shall notify the administrative department in charge of real property upon issuance of the Mortgage Registration Certificate.
Article 13 A notary public that handles mortgage registration shall be equipped with computers for inputting information of mortgage registration and shall set up physical registers for recording the information of the mortgage registration handled by the notary public.
A notary public that handles mortgage registration shall exchange information of mortgage registration with other notaries public in a timely manner. The methods by which information is exchanged shall be formulated by the judicial office (bureau) of each province, autonomous region and municipality directly under the central government.
Article 14 If, following an amendment to the mortgage contract, the parties apply to a notary public for an amendment to the registration, and after examination, the application conforms to the provisions of mortgage registration, the notary public shall amend the mortgage registration.
If, following an amendment to the mortgage contract, the parties fail to amend the mortgage registration, the mortgage amended by the parties themselves shall not have the effect of mortgage registration under the PRC, Security Law.
Article 15 If, upon full performance of the principal obligation or early termination or discharge of the mortgage contract, the parties apply to a notary public for cancellation of the mortgage registration, the notary public shall cancel the mortgage registration.
Article 16 When handling mortgage registration, a notary public shall charge mortgage registration fees in accordance with provisions. The mortgage registration fee shall be borne by both parties or as agreed between them.
Article 17 Subject to payment of a fee in accordance with provisions, the parties and the relevant personnel may inspect, take note of or photocopy the information of mortgage registration.
Article 18 Where security is created over property rights such as the right to contract for business and other contractual rights, receivables or future rights, the notary public may carry out registration by reference to these Procedures.
Article 19 The Ministry of Justice is responsible for interpreting these Procedures.
Article 20 These Procedures shall be effective as of the date of promulgation.